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Hello, Integrated Solution – Goodbye, Double Data Entry and Manual Imports

Anthony Maggio

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The HR and payroll teams at Logicalis, a digital solutions group, were accustomed to double data entry when bringing on new employees. With an external applicant tracking system (ATS) that couldn't integrate with their payroll and benefits platform, the new hire process took double the time.

Logicalis delivers next-generation digital management services to its clients, providing them with real-time visibility and actionable insights into the performance of their digital ecosystem, including availability, user experience, security, economic performance and sustainability. It's no surprise then, that this high-tech company sought a high-tech solution for its time-consuming data entry challenges:

• Multi-system use made it difficult to pull new employee data into payroll without manual double-entry
• Incompatibility of external platforms created roadblocks for integration and file uploading, forcing updates to continue manually

Double data entry drudgery

Craig Perry, senior director of talent acquisition and human resources information systems at Logicalis, has been with the company for 13 years. He recognized the extra work required to reconcile data from two different platforms. "We were doing double data entry every time we hired someone. Once in our ATS and then again into the payroll system," says Perry.

The ROI of automatic new hire imports - Data connector to the rescue

Perry and the HR and payroll teams at Logicalis now rely on a data connector from Flexspring, an ADP Marketplace partner, to save them time and eliminate double data entry as well as any manual imports.

With seamless and automatic data transfer, employee information instantly flows from their applicant tracking system (ATS) into their ADP® Workforce Now payroll platform, making payroll smoother and reducing time spent on the onboarding process.

Perry says the elimination of double data entry alone makes the integration worth every penny. "It could take up to 15 minutes to add new hires into the system," says Perry. "And when we were doing dual entry, that time was doubled. Eliminating that through the integration cuts the process in half for us."

Automatic syncs make information transfer effortless

This point-to-point integration technology allows data to automatically flow seamlessly from the third-party ATS into the payroll system. "The syncs run independently at seven a.m., noon, and four p.m.," says Perry. "Within 45 seconds of the sync, my team and I get an email showing if there were any data mismatches during the import to ADP."

Complete data import or no data import at all

One thing Perry and his team love about the ADP and Flexspring integration is that if the data flowing over from their third-party system into ADP is incomplete, it doesn't import. Instead, it flags the missing data in the sync reports. "Even something as small as a new hire's job title being mismatched from our ATS to ADP will be flagged in the sync report," says Perry. "Then, I just contact our payroll team and ask them to add the job title. With the mismatch corrected, the data imports during the next sync. It's so easy."

Looking to the future with upgraded imports

The ADP and Flexspring integration has just released an upgraded connector that has the ability to import additional fields, and when Perry met with his leadership to discuss, they decided they wanted to bring more information over to ADP with the import using the upgrade. "We've identified 20 or so additional fields that we want to match up so they automatically flow over into ADP with every sync."

When Perry looks to the future, he sees a partnership that only continues to grow, with the data from their ATS flowing seamlessly over to ADP via Flexspring's data connector for payroll and benefits. "It's hard to beat ADP when it comes to payroll," says Perry. "They're the gold standard."

ADP Marketplace is a digital HR storefront that enables you to connect and share data across all your HR solutions. Simplify your HR processes, reduce data errors and drive your business forward.

Quick facts

• Name: Logicalis
• Industry: Technical Services
• Employees: 675
• Headquarters: Troy, Michigan